Privacy Policy
Effective Date: January 15, 2025 | Last Updated: February 2025
1. Identification of the Data Controller
Flemborin ("Company", "we", "us", or "our") operates the professional bid writing and proposal structuring advisory website at flemborin.pro. For any privacy-related requests or personal information matters, contact our designated privacy officer at contact@flemborin.pro.
2. Scope & Applicable Law
This Policy details how Flemborin collects, uses, retains, and protects personal information acquired from clients, prospective business partners, and visitors to this website. Our operations are governed in compliance with the Personal Information Protection and Electronic Documents Act (PIPEDA) of Canada, Ontario privacy standards, and international data protection norms where applicable.
3. Categories of Data Collected
(a) Information You Provide Directly: When submitting an RFP consultation request or communicating via email, we collect your name, business email address, telephone contact number, corporate affiliation, and project scope details included in your message.
(b) Information Collected Automatically: Through standard technical server logs and consent-driven measurement tags, we record your IP address, browser type and version, approximate regional geolocation, referring URLs, and dwell time across our web pages.
(c) Third-Party Telemetry: Anonymized metrics provided via compliant analytics providers to monitor digital engagement.
4. Purpose of Processing & Legal Grounds
We process personal information under defined, legitimate business grounds as detailed below:
| Operational Purpose | Data Categories | Legal Basis (PIPEDA / Commercial Norms) |
|---|---|---|
| Bid Consultation & Feasibility Scoping | Name, corporate email, phone, project outline | Performance of pre-contractual steps requested by individual |
| Website Security & Abuse Prevention | IP address, HTTP request headers, server logs | Legitimate operational security interests |
| Performance Measurement & Consent Auditing | Aggregated clickstream, consented cookie tokens | Explicit Opt-In Consent via Google Consent Mode v2 |
5. Cookies, Measurement & Google Consent Mode v2
We employ Google Consent Mode v2 (Advanced Setup). When a visitor accesses flemborin.pro, non-essential tags (such as analytics_storage and ad_storage) are automatically initialized in a 'denied' state. No persistent tracking beacons or marketing cookies are dispatched until you affirmatively select "Accept All" or customize preferences in our cookie banner. You can review or revoke your choices anytime via the modal.
6. Third-Party Disclosures & Commercial Safeguards
Flemborin never sells, rents, or commercializes client databases or bid inquiries to third parties. Data is shared exclusively with bound service infrastructure vendors (cloud hosting platforms, secure email providers) under rigid confidentiality obligations, or when required by Canadian judicial authorities.
7. Cross-Border Transfers
While our core operations reside in Ontario, Canada, certain technical data may be processed on secure infrastructure located in the United States or the European Union. In such cases, data transfers are guarded by Standard Contractual Clauses (SCCs) and comparable institutional encryption frameworks.
8. Data Retention
Inquiry details and proposal correspondence are retained for the duration of the commercial scoping phase, plus 24 months for administrative auditing, after which they are securely purged or permanently anonymized.
9. User Rights & Supervisory Authority
Under PIPEDA and applicable data regulations, you hold the right to access, rectify, or demand the deletion of your personal records held by Flemborin. You may also withdraw prior consent without penalty. If you believe your privacy rights have been infringed, you possess the statutory right to file a complaint with the Office of the Privacy Commissioner of Canada (OPC) (30 Victoria Street, Gatineau, QC K1A 1H3, www.priv.gc.ca).
10. Child Privacy Protection
Our advisory services are designed exclusively for commercial entities and individuals aged 18 and older. We do not knowingly solicit or store details regarding minors.
11. Inquiries & Data Privacy Officer
Direct inquiries regarding this Privacy Policy to our compliance department: contact@flemborin.pro.